Aberdeen Board of Parks & Recreation, Inc.
Aberdeen, Harford County, Maryland (USA)

City Money Documents

January 2008 Survey to Program Leaders/Chairpersons:
Surveys are mailed to each program leader in the January-timeframe of each year to update our records and website. Programs can also identify their requirements for grant money from the city of Aberdeen; eligible expenses are chiefly safely-related expenses or long-term capital investments.

• Cover Letter: Explains the City Money process and how the enclosed forms are used.
  
  
• Program Info Worksheet: Identifies all program officers and who is authorized to submit purchases requests, publicity requests, work fund raisers, and handle money (to be covered by name in our commercial crime policy). The Treasurer will return Check Requests without action if a current Info Worksheet is not on file for the requesting program.
  
  
• FY 2008 City Money Request: Form program leaders can complete to submit line items and justification of requests for City Money consideration. This would be for our next fiscal year (FY), which runs July 1, 2008 to June 30, 2009. Forms must be returned by March 1, 2008 for consideration. Requests received after the Board completes its scrub cannot be considered.
  
  
• Each program's webpage: Program leaders can markup a copy of their current webpage to identify any changes or updates.
  
  
• Requests for Surplus FY 2007 funds (if any): Program leaders can identify requirements to compete for any surplus funds from the current fiscal year (ending June 30, 2008). Requests must be submitted in writing and also returned by March 1, 2008.
  

The Aberdeen Board holds a "scrub" to review all City Money requests and compose a budget by line-item for submission to the Aberdeen City Council. In event programs have unspent allocations for the current fiscal year, these funds will be re-allocated by the Board in the May time-frame each year.

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OFFICE	PHONE	FAX
Aberdeen Office	(410)273-5623	(410)273-5633
Oakington District Office (Swan Harbor Farm)	(410)939-6767	(410)939-6769

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